REGISTRATION FORM
Please register electronically for QFS98 by filling in and submitting the form below, by April 10, 1998. Submission of this form formally registers you for the conference. Within a few minutes following your submission of this form a registration number will appear on your computer screen. Our computer creates your registration file before it sends you the registration number. There is some possibility that the conference will be oversubscribed. Notification of the acceptance of your registration will come to you by e-mail no later than April 24, 1998.
Submission of this form will also create for your use a detailed payment form that you will be able to download. Once you have received notification of your acceptance for attendance at the conference, you should send the payment form to our Conference Services office by fax (for credit card users) or regular mail for arrival no later than May 8, 1998. Address and acceptable modes of payment information appear on the payment form. Credit Cards are recommened (there is no surcharge for credit card use). Conference Services will acknowledge receipt of your payment by regular mail.
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Please read this entire form with care. Identification information
Your first name: Your last name: Your e-mail address:
Your telephone number: (entered as if you were dialing yourself from the United States)
Your mailing address: line 1. line 2. line 3. line 4. city, state/province: postal code: country:
How many non-participant adults and children will accompany you as guests? For non-participant adult(s), what name(s) should be printed on the name badge(s)? For non-participant children, what name(s) should be printed on the name badge(s)?
If we should need to contact someone on your behalf in an emergency, who should we contact? What is(are) the relevant emergency phone number(s)? (entered as if you were dialing the number from the United States)
Conference Registration Fee - required of all participants (including invited speakers): ($275)
Change as appropriate: day of June arrival: day of June departure: Approximate time of day of arrival (24 hour clock):
Which of the following accomodations do you wish to reserve?
Dormitory accomodations will be in the Sylvan residence hall complex, which consists of suites of four rooms (two doubles, two singles), with a shared living/lounge area, and a shared bathroom. Shared dormitory rooms have separate twin beds. To be assigned a shared room with a designated person, we request that each person name the other on the respective registration forms. If you wish to share, and do not indicate a name, we will simply make a selection for you. The dormitory is not air conditioned (which is usually not a problem in early June). Payment for the dormitory accomodations must be made in advance, along with other conference fees. Dormitory ($25/night - single) Dormitory ($21 each person /night - shared) Share room with: Check this box if you will pay for both persons (eg. You are sharing the room with your spouse. $42/night) Campus Center Hotel accomodations are typical United States hotel rooms with private bathroom, television and telephone service. The hotel is air conditioned. Payment for the Campus Center Hotel: you will be charged for the first night when you submit your payment form. The balance of the hotel charge must be paid directly to the hotel on departure (by credit card or US funds). Campus Hotel ($60/night - single) Campus Hotel ($70 total /night - shared) Share room with: In the hotel do you prefer one bed, or two beds in the room? Check this box if you will pay for both persons (eg. You are sharing the room with your spouse. $70/night)
Other. If you selected other, where specifically will you stay? If you know it, please give us the local phone number at that location:
Children staying in the same room with parents may do so at no additional charge if no additional beds need to be moved into the room. So, for example, children in the second bed in a hotel room are free. Children in sleeping bags in any room are free. If children will accompany you, do you wish a second accomodation room (separate from yours) for them at additional cost? yes no If yes, tell us what type of second accomodation room is necessary for your children. hotel one bed ($60/night) hotel two beds ($70/night) dormitory one bed ($25/night) dormitory two beds ($42/night) We anticipate that for families with children who request dormitory accomodations with two separate rooms, we will be able to place parents and children in adjoining rooms in the same dormitory suite.
Do you have an unusual housing need? (For example, you want to arrive before June 8, or depart after June 14.) Tell us briefly:
Will you have a private or rental car? If yes, you will need a parking pass ($3.25 per day) if you use the Campus Parking Garage. Parking passes for the Campus Garage are available at Hotel check-in. Dormitory residents may park for free in designated lots close to the dormitory but must display a parking pass (available at no cost from the dormitory staff person at dormitory check-in). For Hotel residents, for how many (full and partial) days do you need a valid parking pass?
We anticipate that conference participants and guests will collectively dine in the University Dining Facility each day, although there are popular restaurants in downtown Amherst (1 mile from the conference site). Which of the following University Dining Facility meals do you wish to reserve for yourself and any guests that accompany you? (Lunch will be provided to conference participants each day as part of your registration fee; accompanying guests are on their own for lunch.) At conference check-in you will be provided a magnetic meal ticket for each person over age 4 appropriate to the number you indicate below. Prices include taxes.
Plan A: 6 full breakfasts, 4 dinners ($61). Enter number of people. Plan B: 6 full breakfasts, 3 dinners ($53). Enter number of people. Children under 4 years of age may eat at no cost in the University Dining Facility. The Plan B option provides the opportunity to dine independently in downtown Amherst or elsewhere on one of the evenings if you should choose to do so.
For those who prefer no breakfast (or prefer to have breakfast in the hotel Coffee Shop at additional day by day cost), we offer Plan C: 0 full breakfasts, 4 dinners ($33.25). Enter number of people. Plan D: 0 full breakfasts, 3 dinners ($25). Enter number of people.
Total number of adult Banquet Ticket(s) (enter the number), including yourself (@$35 each for adults) Accompanying (well-behaved) children Banquet Ticket(s) (@$15 for each child under age 12) Of the total number of banquet tickets selected, how many (including children) should be beef, fish, or vegetarian?
Note: Invited speakers: Invited speakers should pay the banquet fee along with other fees, but invited speakers will receive a banquet fee refund at the time of conference check-in. Conference Services requires this approach to ensure a proper banquet count.
If you have a significant dietary restriction, please provide us with the details in a separate email and include the word DIET in the subject line, and we will try to accomodate you.
Please indicate the most appropriate response: faculty member non-faculty professional physicist postdoc graduate student undergraduate student other
A limited amount of financial assistance is expected to be available, primarily for students and unfunded investigators. Check here if you are requesting financial assistance. Is the research on which you are working funded? yes no What level of financial support from the conference would be required to allow you to attend?
The following excursions are expected to have enough enrollment to be included as options for guests. Any excursion which is cancelled due to low enrollment will result in a full refund for any payment which is made. Due to transportation, these tours will have upper limits to enrollment. We encourage pre-registration for any excursions.
Please enter the total number of adults who wish to pre-register for each excursion. Emily Dickinson Home and Pratt Museum ($10) Historic Old Deerfield and Yankee Candle Company ($35) Clark Art Institute and Hancock Shaker Village ($35) Norman Rockwell Museum and Berkshire Outlet Village ($35) Pearce Glassworks and Quechee, Vermont ($45)
Participants accompanied by children who may wish to participate in these excursions (those listed above or the two listed below) should send us an e-mail indicating the specific situation and choices to us. Include the word EXCURSION in the subject line. We will try to accomodate such children at reduced cost as special cases. Payment for such special case children can be made at conference check-in. And, for the free afternoon, participants and guests will have the opportunities listed below. Please indicate the number of adults who wish to take one or the other of these opportunities. Visit the Dickinson House and Pratt Museum ($10). Take a walking hike up Mount Narwottock (FREE, including tranportation).
Please proofread the information you have provided, then click on the SUBMIT REGISTRATION button when all of your information is correct. If you wish to start entirely over, the RESET button is provided for your convenience.
After you click the SUBMIT REGISTRATION button the following things will happen:
(1) A summary page confirming your registration and assigning a registration number will appear a moment or two after you click the SUBMIT REGISTRATION button. This summary takes a moment to appear, so please be patient. Note that your information is recorded on our computer before your summary appears on your computer screen. When your summary appears with the registration number you can be assured that your registration has been received and entered into our registration list.
(2) Your submission will separately create a payment form which you will be able to download. This form will indicate the choices you have made on the registration form, and will include address and modes of payment information. This payment form MUST be sent regular mail (or faxed if you are paying by credit card [no service charge will be added]). Return of this form must be made so that it arrives in our Conference Services office no later than May 8, 1998. All payments will be acknowledged by regular mail by Conference Services. This acknowledgement will include a campus map and instructions as to the location of housing check-in and conference check-in, a summary of conference events, etc. This location information and conference summary information will also be posted on our web pages.
PLEASE PROOFREAD YOUR RESPONSES NOW TO AVOID DOUBLE SUBMISSION. Notify us at qfs98@oitvms.oit.umass.edu if you have significant concerns about your registration. If you notify us, please include in your e-mail message the most recent registration number you were assigned. If following submission you detect an error on your payment form, it is not necessary to notify us by e-mail; simply make the relevant correction and submit your registration form again. Your registration number is date coded and we will use the last form received, which should correspond to the payment form you submit to Conference Services. We look forward to the opportunity to welcome you to the University of Massachusetts and the Amherst area. submit disabled
(Please read the further comments below.) Further comments
(1) Abstracts are due by April 10, 1998, as described earlier and detailed on our home page. A template must be used for abstract submission. PLEASE try a local printout to be sure that your LATEX abstract does what it is supposed to do before you send it to us. Abstracts will be acknowledged and assigned an abstract reference number. This may take us several days. Please be patient. Future communication concerning your abstract must include the abstract reference number.
(2) Manuscripts are due camera ready by regular mail by June 1, 1998. Please note that we have added something to the submission requirements for manuscripts: each manuscript must be accompanied by an unattached cover page which indicates the manuscript title and name and e-mail address of the corresponding author - the conference participant to whom we may address questions if they arise, and to whom we may give the referee report(s) at the end of the conference. This cover page must also contain the names of three persons (who are likely to be conference participants) whom the manuscript authors suggest as referees.
(3) Conference size. The response to our "intent to register" form tells us that the conference may be modestly over-subscribed. All participants should register and submit abstracts by April 10, but should not send payment until they are notified that they are accepted as conference participants. We anticipate acceptance decisions will be completed by April 24. The payment deadline is May 8, 1998. We doubt that over-subscription will be a significant problem, but we must be prepared for it.