QFS98 -- Important General On-Campus Information: QFS98 -- Important General On-Campus Information:
1. Conference Services has
enclosed your receipt for
payments made per your submitted payment registration form in a mailing made
on May 18th.
Further changes in registration details should now be made to Conference
Services direct to Shelley Gibbons at sgibbons@mail.aux.umass.edu, and send
a copy to the conference e-mail address qfs98@oitvms.oit.umass.edu and
include the word CSCHANGE in the subject line. This subject word advises
us of the change but tells us you have sent it also to Conference Services. If
this change results in a change of payment, be prepared to make the
adjustment at conference check-in.
2. A campus map will be enclosed with the receipt mailing.
This map notes the significant
locations relevant to the conference.
3. The reception will be held at 19:00 - 22:00 on
June 8, 1998 on the 16th floor of the Lederle Graduate
Research Center (shown on the map sent with your registraton receipt).
4. Conference Activities: All conference presentations
will be held in the Campus Center, which is the same building
complex which houses the Campus Center Hotel. Conference
check-in will be adjacent to the reception; further conference check-in will be
available prior to the first session just outside the session location. Housing and
conference check-in are separate actions.
5. Housing: The hotel will have a list of guests who
have reserved the hotel. The hotel registration is on
level #3 of the Campus Center building. A list of those
who have registered for dorm accommodations will be available
at the dorm. The dorm is in the Sylvan residential complex.
The specific building name is Cashen. For those who have
for some reason not paid for accommodations, conference
check-in and full payments will be required prior to admission to housing. Those who
require early (those arriving prior to June 8)
will be temporarily housed in the Knowlton dorm located on North Pleasant Street, across the street
from the Graduate Research Center. The relevant dorms will have lists of those who have pre-paid
for whom reservation are being held. Participants who will use Knowlton dorm before the conference will
have to move to Cashen (the main conference residence) during the conference. We have now arranged that those who will
require housing for the night of June 14 will be able to reamin in Cashen.
6. Emergency or other messages for those attending the
conference may be sent to qfs98@oitvms.oit.umass.edu, and
we request that "message" be indicated in the subject line.
This e-mail will be monitored at several times during the day
and messages will be delivered to participants. An emergency
phone number for 9:00 - 17:00 Massachusetts time is 413-545-2591.
The person calling should indicate the conference name, QFS98.
7. The Peter Pan bus stop (shown on the enclosed map) is a
moderate walk from the housing sites. On June 8th (only)
we will provide a bus which will circulate among the
bus stop, the hotel and the dorms to provide you with
convenient transportation between the bus stop and your
housing site. The van will be arranged to meet each
scheduled bus arrival after 13:00. The round trip for this travel
will be about 20 minutes. So, if there is not a vehicle
waiting when your bus arrives, just wait a few minutes.
Shelter is present at the bus stop which will protect you
if it happens to be raining. If you feel that the wait is
unusually long, there is a telephone at the bus stop, and
you can call us at 545-3771 to make inquiry.
8. A second map is enclosed with our payment receipt and
this
shows the floor plan of the
Campus Center which will house the conference scientific
activity, and the conference lunches and dinners. The sessions will
be in the Campus Center Auditorium (CCA), and the posters
will be centered in the large room (163, 164, 173, 171)
and flanked by the smaller rooms (162, 175), (165, 169).
An adjacent room (174,176) will be set up as a seminar
room for those who wish to have informal group discussions
about topics of interest. It will have an overhead projector.
9. Conference check-in on June 8th will be held in a
room adjacent to the conference reception in the Lederle
building. On June 9th and thereafter conference check-in
will be held in the Campus Center, in the Conference Office
(room 177) near the session room, or outside the session room itself. Conference check-in
after the 9th will be in the Campus Center building, but on the 9th floor near the elevator.
10. The Conference Office (room 177) will be equipped with
a copy machine, and modest routine supplies which participants
may need, e.g. pens, pencils, transparency material,
transparency pens, etc. The Conference Office will be
staffed during conference session hours, and also during
the evening poster sessions.
11. E-mail services will be available to participants. The computers
which will allow participants to connect to off-site computers
are housed in Hasbrouck (will be shown on the map) room 203-205. The
Computer room will be open and available for three specific
periods each day: 7:30 - 9:00, 12:00 - 14:30, and 18:00 - 20:30.
The computer rooms will not be available during the main conference
session times. Note that one of these rooms is for classroom use,
and the other will be devoted to conference participants.
12. The conference sessions
begin at 8:40 each day in the
Campus Center Auditorium.
13. Meals: Breakfast will be in the Franklin
dining commons
beginning at 7:00 each day. For the convenience of participants,
a shuttle bus will circulate among the dorm, the Franklin commons and a
location near the Campus Center each morning from 7:00 - 9:00. The round trip transit time
is 20 minutes, so you can anticipate a departure from the dorm roughly every 20 minutes.
For those who did not subscribe to breakfast on the meal plan,
breakfast will be available for purchase in the Hotel Coffee Shop
and/or Blue Wall Cafeteria located in the Campus Center on level #2.
Lunch will be provided buffet-style to participants in the dinning
room on the 10th floor of the Campus Center. Dinner will also be in
the dinning room on the 10th floor of the Campus Center.
(We have moved the dinners from the commons to the Campus
Center in an effort to improve the quality and convenience.
This also allows those who wish to purchase wine or beer with
their dinner.) The banquet will be a more formal but comfortable
dinner, also in the 10th floor room, with beverages available at no
charge to participants.
14. Information: Up to date information about
the conference
continues to be available on the conference web site,
http://www-unix.oit.umass.edu/~qfs98/info1.htm, which will
be maintained with updates of new information.
15. Hopefully you will not need to use it, but if necessary,
you can reach me at the laboratory phone (with tape): 413-545-3770, or
my home phone (with tape): 413-548-9714. My e-mail is hallock@phast.umass.edu.
16. We will maintain a seminar-type room with a
viewgraph for use by participants during the conference. This may be used
for impromptu "workshops" or discussions by participants, or by
participants who might wish to practice oral presentations. It may be
scheduled by making a reservation in the conference office (room 177),
beginning June 9th at 8:00. This room (room 174) is close to the
conference office, and across the hall from the main poster room.
17. During the conference, first aid and initial care for
accidents, emergencies and injuries will be provided by University Health
Services (UHS). UHS is open 8:00 - 24:00, with regular hours 8:00 - 17:00.
For emergency the number is 413-549-2671, and the emergency personnel will
advise you of the suggested course of action. Conference name badges are
required for medical attention. Treatment which in the opinion of the UHS
medical staff cannot be rendered at UHS will not be covered, and
participants are advised that they (or their insurance) will have to assume
such external costs.
18. Alcoholic beverages will be served by
professional bartenders who reserve the right to limit consumption at their
sole discretion. Such beverages will be available for purchase during the
evening dinners. Beer and wine will be served free of charge at the
reception, wine will be served (free) at the banquet, and beer will be
served (free) at the poster sessions. Soft drinks of various sorts will be
provided. Such beverages may not be removed or consumed from the immediate
vicinity where they are served: reception - 16th floor Lederle; banquet and
dinners - 10th floor Campus Center building; posters - adjacent poster
rooms and hallway space of the Campus center building. These are
University and Conference Services regulations.
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