REMOVING STUDENTS WHO ARE NO LONGER PART OF YOUR WEBCT COURSE

Students who drop your course are not automatically removed from your WebCT course. You can spot these students in the Manage Students course list because the date in their "Last_Update" column will be very old (this date shows the last time they were listed as registered in the daily update from the registrar).

The following instructions describe how to remove the records for these students.

If you have any questions, or would like our help identifying and removing students from your WebCT course, contact our Instructional Media Lab (545-2823 or instruct@oit.umass.edu).

WARNINGS:

• Removing a student from your course also removes all of the stored data about that student's activities in your course. If you think you may need this data later, it is better to leave the student in place (you can block their access to the course if you want).
  
• DO NOT REMOVE a student who's "Last_Update" date is close to today's date. WebCT's registration records are updated once a day, Mon - Fri. The date in the "Last_Update" column is in the form YYYYMMDD ( Feb 12, 2004 = 20040212).
  
• DO NOT REMOVE your special course student account. This is the account that lets you test your site from a student's point of view. The User_ID for this account is "s.xxxx" -- where "xxxx" is some form of your department name. This account will not have a date in its "Last_Updated" column.
  
• DO NOT REMOVE any accounts for TA's, visitors, or other special accounts you have requested to be included in your WebCT course. These accounts often have no data in their "Last_Update" columns.

TO REMOVE STUDENTS FROM WEBCT

1. Log in to your WebCT course as Instructor (be in Designer Options
   Mode).
2. Designer Links > Manage Course
3. Click on Manage Students
4. Sort on Last_Update column (click on Last_Update Title link)
   If you have hidden either the Last_Update or the User ID column (or both) you will need to choose Organize > Manage Columns > GO > UNHIDE the columns before you will be able complete this step.
5. Make sure you are viewing all students (at top of list of students "Page:" should be set to All).
6. Under Actions > Options: Records select "View some students" and click Go button.
7. Uncheck the box to the left of column title row (this will deselect all students)
8. Using the User ID and Last_Update columns determine which students you want to select for removal.
   Students who have an +* to the right of their User ID and any additional students who have a Last_Update value that is a date prior to yesterday's date are likely prospects for removal. You may want to check if any work has been completed (remember when you remove a student from your WebCT course, ALL data for that student is removed and IT IS NOT possible to get it back at a later date).
9. Check in box to the left of each of the students you wish to remove. Click on View button in upper left below "Select Students."
10. Recheck the list of students you have selected and if all of them are ones you wish to remove, continue to next step. If you have any students in the list you DO NOT wish to remove, go back through steps 6-10 until you have just the list of students you wish to remove.
11. Under Actions > Options: Advanced, Select "Delete shown records". CAUTION: make sure you have made the correct choice, then click Go button.
12. You will be shown a list of the students that will be removed, and you have a choice of a Delete (means you are going ahead and delete those shown student records). Or if you find you have included one or more that you do not want to remove, click on the Cancel button and redo steps 6-10 so you do have just the students you wish to remove.
13. If you have chosen to "Delete," you will be back at the Manage Student View with No students to view. To view remaining students choose "View all students" from the Action > Options: Records and click Go button.
14. Resort your student records on whatever column you wish.