End of Semester Checklist

At the conclusion of each semester, it is important to secure the current semester's student data and prepare your course for later use. This is true even if you don't plan to immediately teach the course again in the near future.

1. Backup your course (recommended)

Each instructor is responsible for making their own archival course backup to make a backup of your course(s) to retain student information. You may also wish to download copies of course tools (i.e., gradebook, discussion and chat logs) for your records. For a step by step description of this process, see 'Backing up Your WebCT Course'.

2. Specify that you wish to reuse your course (recommended)

If you plan to reuse your course you must specify this by completing the reuse your course form. By completing this form, you are indicating that you wish to reuse your course for an upcoming semester. Once your request is received you will receive confirmation that your course has moved to a new semester course category. To reuse your course, see the 'Reusing Your Course Form'.

Current End of Semester Procedures

Our current procedures:

1. End of semester administrator course backups are captured the Friday following the last day for submission date of final grades.
2. Current semester courses continue to be accessible by currently enrolled students for an additional 2 week period. (Exception: if require course for summer session or winter session new use - then an arrangement will be made with instructors for workable date (means current students may have a shortened time to access grades following end of semester).
3. The WebCT Administrator removes all students from the WebCT global database and from current courses at a scheduled time (Note: Instructors will be notified before this occurs).
4. Instructors are then free to begin to modify/reset, etc. as they wish in preparation for future use. The use of reset option is one piece of that.