Word to HTML

Step by step....

1. Open the existing Word File.
   
2. Delete unnecessary images.
   
3. Choose file > Save as HTML, or, better, if available, File > Export > Compact HTML.*(This "export" function may be enabled if you have Word 2000)
   Navigate to the directory (folder) where you want to keep your Web Documents. We recommend that you keep you Web site in a directory separate from source documents such as the original Word document that you are presently converting to HTML.
   
4. Choose file > Web Page Preview...
   A browser will be launched and your Web page will open. Inspect the page. Depending on your platform (Mac or PC) and the version of MS Word you are using ('95, '98, or 2000), your page may look quite different in the browser from how it appears in Word. In particular, check for:
   
   • Paragraph returns - Are there double line spaces where you expect single? **
   • Tabs - Tabs do not convert to HTML. Remove them from the word document before you convert. **
     
   ** (See image on right for more detailed instructions)
   
5. Close the browser window, return to Word and revise as necessary. *Continue to preview and revise until the HTML page looks right.
   
6. Save.

A Note about images

Images are not embedded in HTML documents as they are in Word documents. Rather, images are stored as separate files that the HTML document links to.

Word creates a new folder for the images included on each Web page. The folder is named after the file (filename_files) and is stored in the same folder as the HTML file. Word creates numbered graphics files (.gif and .png) for each image.

Whenever you move or copy the HTML file you must keep the HTML file and it's file folder together. Also, do not change the file names or folder names, or visitors to you site will see a broken image icon instead of a picture.

Show file extensions on desktop

To set the Windows OS to show file extensions so that you can see the file types of you documents (.doc, .html, .gif, .png, etc.):

Windows 98: Start > Settings > Folder
Options: View tab; uncheck 'Hide file extensions for known file types.'

Windows 2000: Start > Settings > Control Panels > Folder options.

HTML files produced in MS Word 2000

Description: An addition to Word 2000 can produce smaller HTML files

MS Word 2000 has an option in File, Save As which allows you to convert Word documents to HTML format files. These files contain a tremendous amount of Office-specific code which web browsers will not need.

Microsoft has provided HTML Filter 2.0 for Office 2000, an HTML filter for use with Word 2000 and Excel 2000. This filter provides adds a File menu option allowing you to Export To. You can choose to export to a Compact HTML file or a CSS Style Sheet.

The filter also adds an option under the Edit menu which allows you to select specific text from a Word 2000 document and Copy as HTML. You can then paste the converted block of text into an HTML document.

The following URL will point you to a Microsoft page where you can download this free filter. The page also gives installation instructions and more detail on the features of HTML Filter 2.0 for Office 2000.

http://office.microsoft.com/downloads/2000/Msohtmf2.aspx